The name of this
organization shall be KENTUCKY TRANSPORTATION EMPLOYEES' ASSOCIATION.
ARTICLE
II: Object
The object of the
Kentucky Transportation Employees' Association shall be:
A. To promote and encourage
the construction and maintenance of good transportation modes in the entire
Commonwealth of Kentucky.
B. To stimulate in the
people of Kentucky an active interest in transportation improvement and
transportation safety.
C. To foster the recognition of loyal service to
the Cabinet.
D. To promote better
relationships between Cabinet employees and to initiate and support programs
which will benefit and help all employees.
E. To be nonpartisan.
ARTICLE
III: Membership
Section 1.
Membership of this Association shall consist of three classifications: Members, Retired Members and Honorary Members. All Transportation employees are
eligible for membership.
Section 2.
Members shall be employees of the Transportation Cabinet and shall be admitted
to the Association upon recommendation of the director of their respective
district or section and upon payment of dues. Payment of dues may be waived if
a new member joins after the yearly payroll deductions have been made for dues.
Section 3.
Retired members shall be admitted to the Association upon request made to
respective director, or to any officer, and payment of dues applicable to other
members.
Section 4.
Honorary members shall be those who have been intimately associated with the
development and improvement of transportation in Kentucky or who have evidenced
a keen interest in the policy of this Association. These shall be elected by
the directors.
Section 5.
Members shall have the full right to vote in all matters coming before the
annual meetings of the Association and as otherwise provided in the Bylaws.
Section 6.
Dues shall be fixed by the Executive Board, but shall not exceed $8 in any one
year.
ARTICLE
IV: Officers, Directors & Executive
Board
Section 1. Officers
The officers of this Association shall consist of a President, Vice President, Secretary, Treasurer and Immediate Past President. These officers shall perform the duties
prescribed by these bylaws and by the parliamentary authority adopted by the
Association.
Section 2. Directors
There shall be a
Director from each Highway District and six Directors from the Central Office
of the Cabinet. No two Directors shall
be from the same Division.
Section 3. Executive Board
The Executive Board
shall consist of the Officers and the Directors. The Executive Board shall have
full power and authority over the affairs of the Association except any item mentioned
in these Bylaws as being reserved for its membership.
Section 4. Nominations
At a regular meeting held prior to the June meeting, nominations for each
office shall be made by the Executive Board of Directors present. It shall be
the duty of the Executive Board of Directors present to nominate candidates and
elect officers for each office to be filled at the meeting in June.
Section 5. Election of
Officers
A. To qualify to become an
Officer, the individual must be a member in good standing and have served a
minimum of two years on the Executive Board.
B. The President, Vice
President, Treasurer, and Secretary shall be elected by the Executive Board. A
majority vote of the Executive Board present and voting will be required to
declare the election.
C. The Immediate Past
President shall serve a single, two-year term beginning at start of the new
President’s term.
D. The term of the Officers
shall be two years, beginning July 1 of each even numbered year and end June 30
of the subsequent even numbered year.
Section 6. Election of
Directors
A. To qualify to become a
Director, an individual must be a member in good standing and work within the
respective District or Central Office in which they seek office. The individual must submit an Application
for Board Nomination form to the Executive Board.
B. A majority vote of the
Executive Board present and voting will be required to declare the election.
C. The term of the
Directors shall be two years, beginning July 1 of each odd numbered year and
end June 30 of the subsequent odd numbered year.
Section 7. Vacancies
A. Vacancies in the offices
of President, Vice President, Secretary, and Treasurer shall be filled for the
unexpired term by a majority vote of the Executive Board.
B. Vacancies in the office
of Director shall be filled for the unexpired term by a majority vote of the Executive
Board; the election shall be called by the President.
Section 8. Duties of Officers
A. The President shall
direct the affairs of the Kentucky Transportation Employees' Association as its
administrative officer and shall preside at all meetings of the Association and
at all meetings of the Executive Board and shall perform such other duties as
described by the parliamentary authority adopted by the Association.
B. The Vice President shall
assume the duties of President in absence of the President or when the
President is unable to serve and shall perform other duties as assigned by the
President and Executive Board.
C. The Secretary is to keep
a record of all the proceedings of the Association and the Executive Board; to
keep on file all reports; to keep the Association official membership roll; to
send to the Executive Board notice (known as the call of the meeting) of each
meeting; to prepare prior to each meeting an order of business or agenda for
the use of presiding officer; and other duties as assigned by the President and
Executive Boars. The secretary may be paid a salary to be fixed by the Executive
Board.
D. The Treasurer shall
receive and disburse all funds of the Association under the direction of the
Executive Board. The Treasurer shall execute bond, the premium for which shall
be a proper charge upon the funds of the Kentucky Transportation Employees'
Association. The Treasurer may be paid a salary to be fixed by the Executive
Board.
E. The Immediate Past
President shall advise the President and Executive Board based on his
experiences in leading the organization. The Immediate Past President shall aid the President in the transition
after the election and shall transfer all necessary information and documents.
Section 9. Disbursement
of Funds
The Executive Board may provide for the disbursement of funds, either by
special or general authorization, and may authorize the employment of persons
such as attorneys, insurance coordinator, or any other persons as may be
necessary to promote the policies and purposes of the Association. They may
provide for such expenditures as are necessary and proper to carry out the
policies or objectives of the Association and to educate the general public as
to the merits of such policies. No indebtedness or expenditures beyond funds on
hand shall be made. Funds surplus to current needs may be invested in any
manner permitted by Kentucky law for investment of funds.
Section 10.
Each Director shall be responsible for his particular section or district and
shall perform such administrative duties as shall be assigned to him by the
members of his particular section or district or which may be assigned to him
by the President.
ARTICLE
V: Meetings
Section 1. Executive
Board Meetings
A regular meeting of the Executive Board shall be held at least once during
each quarter in Frankfort, Kentucky. The Executive Board may meet at other
times and places designated by the call of the President or by a majority of
the Directors.
Section 2. Executive Board Quorum
A majority of the
Executive Board shall constitute a quorum a regular meeting.
Section 3. Proxies for
Directors
Each Director shall
select and report to the President a single, designated proxy. The proxy shall be a member in good standing
and work within the same representative jurisdiction as the Director. At the discretion of the Director, the proxy
may serve as a substitute and vote in place of the Director at Executive Board
Meetings. There shall not be a proxy for
any of the Officers.
Section 4. General
Membership Meeting
Meetings for the entire
membership may be held upon call of the President at the times and places
designated by the Executive Board. The President shall call a meeting for the
entire membership upon the written request of fifty of the members. Notice of
any called meeting of the entire membership shall be sent to all the membership
at least ten days before the meeting is to be held. Voting as such meetings may
be in person or by proxy.
Section 5. General
Membership Quorum
A quorum of fifty
members shall be required for the transaction of business at any meeting of the
entire membership.
ARTICLE
VI: Committees
Section 1. Standing
Committees
There shall be the following standing committees: Bylaws, Finance, Fringe
Benefits and Legislative, Membership, Scholarship, Communications, and such
others as the Executive Board may authorize.
Section 2.
The President may be empowered by the Executive Board to appoint the membership
of any standing committees. The President shall have the authority to appoint
any special committees which the Board deems necessary to carry out the work of
the Association.
Section 3. Auditing Committee
An Auditing Committee of three members shall be appointed by the President to
audit the Treasurer's accounts before the expiration of the two-year term of
office.
Section 4.
The President shall be ex-officio a member of all committees except the
Nominating Committee.
ARTICLE
VII: Parliamentary Authority
The rules contained in
the current edition of Roberts Rules of Order Newly Revised, 1990 Edition, or
any current edition thereafter shall govern this Association in all cases to
which they are applicable and in which they are not inconsistent with the
bylaws and any special rules of order the Association may adopt.
ARTICLE
VIII: Disposition of Funds
In the event of
dissolution, any assets of the Kentucky Transportation Employees' Association
remaining after all liabilities and debts of the Association are paid shall be
placed in a trust fund for scholarships for the children of Transportation
Cabinet employees (active or retired) and to be managed as directed by the
outgoing Executive Board.
ARTICLE
IX: Amendments
These bylaws may be amended
at any regular or called meeting of the Kentucky Transportation Employees'
Association Executive Board by a two-thirds vote provided that a notice has
been given to the Executive Board at least ten days prior to the meeting at
which action is to be taken.